Documentation science is the study of the recording and retrieval of information. It includes methods for storing, retrieving, and sharing of information captured on physical as well as digital documents. This field is closely linked to the fields of library science and information science but has its own theories and practices.

The term documentation science was coined by Belgian lawyer and peace activist Paul Otlet. He is considered to be the forefather of information science. He along with Henri La Fontaine laid the foundations of documentation science as a field of study. Professionals in this field are called documentalists.

Over the years, documentation science has grown to become a large and important field of study. Evolving from traditional practices like archiving and retrieval to modern theories about the nature of documents, novel methods for organizing digital information, and applications in libraries, research, healthcare, business, and technology and more. This field continues to evolve in the digital age.

Documentation science has some deep theories that explain what a document is, how people use documents, and how they are organized. These concepts were introduced by scholars who have not only studied libraries, but also philosophy, language, and social sciences.

Suzanne Briet described a document as “any material form of evidence” that is made to be used as proof or to share information. An antelope in a zoo, for example, can be a document because it is being studied, classified, and described.

Documents are not just things or materials but are also shaped by society. Michael Buckland noted that documents have meaning only when people agree they are useful or valid as information. He explained a document becomes a document when someone decides to use it as evidence.

Ronald Day wrote about how documentation is not neutral, it can be influenced by power, ideology, and politics. He claimed that classification systems, like how libraries organize books, are not just technical tools. They also show what kinds of knowledge are seen as more important than others.

In recent years, new theories have been introduced, like “documentality” by Maurizio Ferraris. He proposed that a document does not have to be a paper or file, it can also be something digital like a tweet, a database entry, or a log file, as long as it leaves a trace that can be looked at later. This theory helps explain modern digital documents.