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Cloud collaboration
Cloud collaboration is a method of sharing and co-authoring computer files via cloud computing, whereby documents are uploaded to a central "cloud" for storage, where they can then be accessed by other users. Cloud collaboration technologies allow users to upload, comment and collaborate on documents and even amend the document itself, evolving the document. Businesses in the last few years have increasingly been switching to use of cloud collaboration.
Cloud computing is a marketing term for technologies that provide software, data access, and storage services that do not require end-user knowledge of the physical location and configuration of the system that delivers the services. A parallel to this concept can be drawn with the electricity grid, where end-users consume power without needing to understand the component devices or infrastructure required to utilize the technology.
Collaboration refers to the ability of workers to work together simultaneously on a particular task. Document collaboration can be completed face to face. However, collaboration has become more complex, with the need to work with people all over the world in real time on a variety of different types of documents, using different devices. A 2003 report mapped out five reasons why workers are reluctant to collaborate more. These are:
As a result, many providers created cloud collaboration tools. These include the integration of email alerts into collaboration software and the ability to see who is viewing the document at any time. All the tools a team could need are put into one piece of software so workers no longer have to rely on email.[citation needed]
Before cloud file sharing and collaboration software, most collaboration was limited to more primitive and less effective methods such as email and FTP among others where every change to a file was saved to a local hard drive or local area network, and had to be manually shared with other users. When two or multiple people changed a file simultaneously they could not view each other's additions until saving then sharing the file.
Very early moves into cloud computing were made by Amazon Web Services who, in 2006, began offering IT infrastructure services to businesses in the form of web services. Cloud computing only began to come to prominence in 2007 when Google decided to move parts of its email service to a public cloud. It was not long before IBM and Microsoft followed suit with LotusLive and Business Productivity Online Standard Suite (BPOS) respectively. With an increase in cloud computing services, cloud collaboration was able to evolve. Since 2007, many firms entered the industry offering many features.
Many analysts[who?] explain the rise of cloud collaboration by pointing to the increasing use by workers of non-authorised websites and online tools to do their jobs. This includes the use of instant messaging and social networks. In a survey taken in early 2011, 22% of workers admitted to having used one or more of these external non-authorised websites. Cloud collaboration packages provide the ability to collaborate on documents together in real time, making the use of non-authorised instant messaging redundant. IT managers can now properly regulate internet based collaboration with a system tailor-made for the office.
Cloud collaboration is essential for IT departments with increasingly mobile workers and virtual workplaces needing access to data wherever they are, whether through a web browser, or on newer technologies such as smartphones and tablet devices.
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Cloud collaboration
Cloud collaboration is a method of sharing and co-authoring computer files via cloud computing, whereby documents are uploaded to a central "cloud" for storage, where they can then be accessed by other users. Cloud collaboration technologies allow users to upload, comment and collaborate on documents and even amend the document itself, evolving the document. Businesses in the last few years have increasingly been switching to use of cloud collaboration.
Cloud computing is a marketing term for technologies that provide software, data access, and storage services that do not require end-user knowledge of the physical location and configuration of the system that delivers the services. A parallel to this concept can be drawn with the electricity grid, where end-users consume power without needing to understand the component devices or infrastructure required to utilize the technology.
Collaboration refers to the ability of workers to work together simultaneously on a particular task. Document collaboration can be completed face to face. However, collaboration has become more complex, with the need to work with people all over the world in real time on a variety of different types of documents, using different devices. A 2003 report mapped out five reasons why workers are reluctant to collaborate more. These are:
As a result, many providers created cloud collaboration tools. These include the integration of email alerts into collaboration software and the ability to see who is viewing the document at any time. All the tools a team could need are put into one piece of software so workers no longer have to rely on email.[citation needed]
Before cloud file sharing and collaboration software, most collaboration was limited to more primitive and less effective methods such as email and FTP among others where every change to a file was saved to a local hard drive or local area network, and had to be manually shared with other users. When two or multiple people changed a file simultaneously they could not view each other's additions until saving then sharing the file.
Very early moves into cloud computing were made by Amazon Web Services who, in 2006, began offering IT infrastructure services to businesses in the form of web services. Cloud computing only began to come to prominence in 2007 when Google decided to move parts of its email service to a public cloud. It was not long before IBM and Microsoft followed suit with LotusLive and Business Productivity Online Standard Suite (BPOS) respectively. With an increase in cloud computing services, cloud collaboration was able to evolve. Since 2007, many firms entered the industry offering many features.
Many analysts[who?] explain the rise of cloud collaboration by pointing to the increasing use by workers of non-authorised websites and online tools to do their jobs. This includes the use of instant messaging and social networks. In a survey taken in early 2011, 22% of workers admitted to having used one or more of these external non-authorised websites. Cloud collaboration packages provide the ability to collaborate on documents together in real time, making the use of non-authorised instant messaging redundant. IT managers can now properly regulate internet based collaboration with a system tailor-made for the office.
Cloud collaboration is essential for IT departments with increasingly mobile workers and virtual workplaces needing access to data wherever they are, whether through a web browser, or on newer technologies such as smartphones and tablet devices.