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Microsoft Office shared tools
Microsoft Office shared tools
Microsoft Office shared tools
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Microsoft Office shared tools are software components that are included in all Microsoft Office products.

Delve

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Office Delve allows Microsoft 365 (formerly called Office 365) users to search and manage their emails, meetings, contacts, social networks and documents stored on OneDrive or Sites in Microsoft 365. Delve uses machine learning and artificial intelligence.[1] In April 2015 Microsoft launched a mobile version of Office Delve in the App Store and Google Play for users with a Microsoft 365 subscription.[2] In 2017, Microsoft dropped the Delve app from the Microsoft Store.[3]

Graph

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For the Microsoft developer service, see Microsoft Graph.

Microsoft Graph (originally known as Microsoft Chart) is an OLE application deployed by Microsoft Office programs such as Excel and Access to create charts and graphs. The program is available as an OLE application object in Visual Basic. Microsoft Graph supports many different types of charts, but its output is dated. Office 2003 was the last version to use Microsoft Graph for hosting charts inside Office applications as OLE objects. Office 2007 – specifically, Excel 2007 – includes a new integrated charting engine, and the charts are native to the applications. The new engine supports advanced formatting, including 3D rendering, transparencies, and shadows. Chart layouts can also be customized to highlight various trends in the data. Microsoft Graph still exists for compatibility reasons, but the entry points are removed. This product can be used within other products, and is available in the Object menu in the Insert tab in Office Programs. Sold separately in Mac releases.

The first software sold under the name Microsoft Chart was an attempt from Microsoft to compete with the successful Lotus 1-2-3 by adding a companion to Microsoft Multiplan, the company's spreadsheet in the early 1980s. Microsoft Chart shared its box design and two-line menu with Multiplan, and could import Multiplan data. The simple graphs (pies, bars, lines) were drawn on the screen in graphics mode (which was not available on entry level computer models), and could not be printed on some dot matrix devices. The main drawback of Microsoft's solution at the time was the need to exit Multiplan and then load Chart to compose and draw a graph, because MS-DOS was not a multitasking operating system. In the early 1990s, Microsoft Chart was renamed Microsoft Graph.

Query

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Main article: Microsoft Query

Visual Basic for Applications

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Main article: Visual Basic for Applications

WordArt

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An example image created with WordArt.

WordArt is a text-styling utility, created by Scott Forstall and Nat Brown (later Apple employees) while interning for Microsoft in 1991.[4] It allows users to create stylized text with various "special effects" such as textures, outlines, and many other manipulations that are not available through the standard font formatting. For example, one can create shadows, rotate, "bend", and "stretch" the shape of the text. WordArt is available in 30 different preset styles in Microsoft Word, however, it is customizable using the tools available on the WordArt toolbar and Drawing toolbar up to Office 2003, or on the WordArt tools tab since Office 2007. It is also available in Excel, Microsoft PowerPoint, and Microsoft Publisher. In Office 2010 and beyond, users can apply formatting effects such as shadow, bevel, glow, gradient glow, and reflection to their text.

In Office 2007, WordArt was given a complete overhaul in Excel and PowerPoint, with new styles, new effects, and the ability to apply WordArt to regular text boxes, and in Word, to body text. The new styles were included in Word 2010, but the presets revamped in Word 2013.

WordArt created in PowerPoint for Mac 2011

SmartArt

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SmartArt, found under the Insert tab in the ribbon in PowerPoint, Word, Excel, and Outlook, is a new group of editable and formatted diagrams. There are 115 preset SmartArt graphics layout templates in categories such as list, process, cycle, and hierarchy. When an instance of a SmartArt is inserted, a Text Pane appears next to it to guide the user through entering text in the hierarchical levels. Each SmartArt graphic, based on its design, maps the text outline, automatically resized for best fit, onto the graphic. There are a number of "quick styles" for each graphic that apply largely different 3D effects to the graphic, and the graphic's shapes and text can be formatted through shape styles and WordArt styles. In addition, SmartArt graphics change their colors, fonts, and effects to match the document's theme. It was included in Office since 2006 to now.

Discontinued

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Binder

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Microsoft Binder was an application originally included with Microsoft Office 95, 97, and 2000 that allowed users to include different types of OLE 2.0 objects (e.g., documents, spreadsheets, presentations and projects) in one file.[5] Originally a test host for OLE 2.0, it was not widely used, and was discontinued after Office 2000.

The filename extension for Microsoft Binder files was .OBD; the Office Binder template format was .OBT. A Microsoft Office Binder Wizard used the extension .OBZ.

Binder was no longer shipped with Office versions starting from XP.[6] Office XP and Office 2003 comes with an optional Unbind utility that, upon execution, extracts the contents of the Binder document to a directory of the user’s choosing.[7] This utility may be installed either through the Add or Remove Features functionality of Microsoft Office’s installation wizard or online from Microsoft Download Center.[8]

Small Business Tools

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Small Business Customer Manager (SBCM) was an Access-based tool which combined accounting data from most popular accounting software and Outlook contacts and allowed user to track customer profiles and maximize revenue. It integrated seamlessly with Word and Publisher.

Small Business Financial Manager (SBFM) was an Excel-based tool which allowed users to analyze data and create reports and charts based on a created from user's accounting data from popular accounting packages (i.e. QuickBooks). It was first released in 1996 and bundled with Small Business editions of Office 97 or with every Office 2000 suite except Standard. Originally it was created for Microsoft by Timeline Inc. and originally was called Accounting Analysis Pack. It was available in United States, Canada, United Kingdom and Australia.

List of SBFM versions:

  • Small Business Financial Manager for Excel for Windows 95 (1.0) (1996)
  • Small Business Financial Manager 97 (2.0) (Office 97 Small Business Edition 1.0) (1997)
  • Small Business Financial Manager 98 (3.0) (Office 97 Small Business Edition 2.0) (1998); added business comparison, projection reports, charts
  • Small Business Financial Manager 2000 (4.0) (Office 2000 Small Business, Professional, Premium, Developer) (1999); added buy vs lease tool separate from What-If analysis)


Direct Mail Manager (DMM) was an-Internet-based tool which allowed businesses to conduct direct mail campaigns by importing address lists from Outlook, Excel, Access etc., verifying address lists by connecting to an Internet Site (ZIP-Station), printing envelopes, postcards and letters and using a mailing service. Originally it was released with Office 97 Small Business Edition 2.0 and subsequently bundled with every Office 2000 suite except Standard. This program was developed in association with Envelope Manager Software. An enhanced version called DAZzle Express was available from Envelope Manager Software. Additionally, Direct Mail Manager was available for United States, United Kingdom, Germany, France and Italy.

Business Planner (MSBP) contained business-planning resources, templates, articles, advice from experts. It allowed user to create a business plan and a marketing plan (US only). It was available for United States, Canada, United Kingdom, Australia, Germany and France.

Data Analyzer

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Microsoft Data Analyzer 2002 was part of Microsoft Office XP. Microsoft originally purchased the software as part of the intellectual property of Maximal Innovative Intelligence - Maximal's "Max" product was rebranded as Microsoft Data Analyzer. Even though it was a stand-alone application and was not available in any Office XP bundle, it was a part of the Office XP suite. It was not updated beyond version 3.5.[9]

Microsoft Data Analyzer allows analyzing and visualizing data and data trends, and is integrated with SQL Server Analysis Services. Reports and graphs generated could be saved as HTML, Microsoft Excel, or Microsoft PowerPoint files.

Document Scanning and Document Imaging

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Microsoft Office Document Scanning (MODS) is a scanning and optical character recognition (OCR) application introduced first in Office XP. The OCR engine is based upon Nuance's OmniPage.[10] MODS is suited for creating archival copies of documents. It can embed OCR data into both MDI and TIFF files. This enables text search on the files, which is integrated into the Windows Search.

Microsoft Office Document Imaging (MODI) enables editing and annotating documents scanned by Microsoft Office Document Scanning. It was first introduced in Office XP, and was included in Office 2003 and Office 2007. Although it is not available in Office 2010, it is possible to install it from a previous version of Microsoft Office and use it with Office 2010.[11] (The Internet Fax feature in Office 2010 uses the Windows Fax printer driver to generate a TIFF file instead.[12]) Microsoft offers MDI to TIFF File Converter, a command line tool, which allows users to convert one or more MDI files to TIFF.[13]

MODI supports Tagged Image File Format (TIFF) as well as its own proprietary format called MDI. It can save text generated from the OCR process into the original TIFF file. However, MODI produces TIFF files that violate the TIFF standard specifications[14] and are only usable by itself.[15]

In its default mode, the OCR engine will de-skew and re-orient the page where required.

Since Office 2003 Service Pack 3, MODI no longer takes over the file association with Tagged Image File Format (TIFF) files as part of the Service Pack's security changes. Also, it no longer supports JPEG compression in TIFF files.[16]

MODS and MODI are no longer available since Office 2010, although Microsoft recommends a workaround by installing the MODI component from SharePoint Designer 2007 or old Office media.[11]

Programmability

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MODI exposes a document and an image object through Component Object Model (COM). It can convert scanned images to text under program control, using its built-in OCR engine.

The MODI object model is accessible from development tools that support the Component Object Model (COM) by using a reference to the Microsoft Office Document Imaging 11.0 Type Library. The MODI Viewer control is accessible from any development tool that supports ActiveX controls by adding Microsoft Office Document Imaging Viewer Control 11.0 or 12.0 (MDIVWCTL.DLL) to the application project. These folders are usually located in C:\Program Files\Common Files\Microsoft Shared\MODI.

The MODI control became accessible in the Office 2003 release; while the associated programs were included in earlier Office XP, the object model was not exposed to programmatic control.

A simple example in Visual Basic .NET follows: 

Dim inputFile As String = "C:\test\multipage.tiff"
Dim strRecText As String = ""
Dim Doc1 As MODI.Document

Doc1 = New MODI.Document
Doc1.Create(inputFile)
Doc1.OCR()  ' this will OCR all pages of a multi-page TIFF file
Doc1.Save() ' this will save the deskewed reoriented images, and the OCR text, back to the inputFile

For imageCounter As Integer = 0 To (Doc1.Images.Count - 1) ' work your way through each page of results
    strRecText &= Doc1.Images(imageCounter).Layout.Text    ' this puts the OCR results into a string
Next

File.AppendAllText("C:\test\testmodi.txt", strRecText)     ' write the OCR file out to disk

Doc1.Close() ' clean up
Doc1 = Nothing

MDI file format

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Microsoft Document Imaging (MDI)
Filename extension
.mdi
Internet media type
image/vnd.ms-modi
Magic number0x5045
Type of formatImage file formats
Extended fromTIFF

MODI uses a proprietary format with .mdi Filename extension for storing scanned documents together with optional annotations or metadata which can include the text generated by OCR process. It is known that MDI is a variant of TIFF.[17][18] Key differences from TIFF include:

  • Magic number is 0x5045, instead of TIFF's 0x4D4D (ASCII MM) or 0x4949 (ASCII II).
  • Three proprietary image compression formats are used.
  • Numerous proprietary tag values are used.

Office Assistant

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Main article: Office Assistant

PhotoDraw

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Main article: Microsoft PhotoDraw

Photo Editor

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Main article: Microsoft Photo Editor

Office Web Components

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Office Web Components (OWC) are a group of Object Linking and Embedding (OLE) components available in Office 2000, XP, and 2003. These ActiveX Controls can be plugged into web pages, Visual Basic, Visual Basic for Applications (VBA) forms, and Windows Forms, or programmed in-memory. The OWC can be used by any COM-compliant Component Object Model programming language. Applications such as Excel, Microsoft Access, Microsoft Project and Microsoft FrontPage allowed creating interactive web pages using Office Web Components.

The following components are included:

  • Spreadsheet
  • Chartspace
  • Pivot table
  • Data source component

The Office Web Components were discontinued in Office 2007 except as a part of Office Project Server 2007.[19] However, they were available for download from Microsoft's website. Microsoft has not yet offered a complete OWC replacement. However, programmers can use a combination of third-party products, Excel Services, or Visual Studio Tools for Office to provide similar functionality.

The Pivot Table web component may have problems on Windows 7.[20] In many cases the problems are related to the new security settings in IE and can be solved by relaxing the restrictions in the relevant Internet Zone, allowing ActiveX controls and possibly cross-domain access. If the page is hosted locally in the computer, the settings for the zone are not accessible through the IE interface, and can be changed by editing the registry (under key [HKEY_CURRENT_USER\Software\Microsoft\Windows\CurrentVersion\Internet Settings\Zones\0]).

Four books in print cover OWC programming:

  • The O.W.C Black Book 2nd Edition - Alvin Bruney 2007
  • The Microsoft Office Web Components Black Book with .NET - Alvin Bruney 2005
  • Professional ASP Programming Guide for Office Web Components: With Office 2000 and Office XP - Qimao Zhang 2001
  • Programming Microsoft Office 2000 Web Components - Dave Stearns 2000

Clip Organizer

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Microsoft Clip Organizer is Microsoft's clip art organizing software allowing users to find drawings, photographs, sounds, videos, and other media clips to include in presentations, publications, and other Office documents. It comes with a variety of stock media clips and offers more selection on the Microsoft Office Online website.

Picture Manager

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Main article: Microsoft Office Picture Manager

Script Editor

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Main article: Microsoft Script Editor

Equation Editor

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Equation Editor was a formula editor developed by Design Science that allowed users to construct math and science equations in a WYSIWYG environment, and was included in Microsoft Office and several other commercial applications. It was a simplified version of Design Science's MathType, evidenced with a dialog box enticing the user to upgrade to the full, paid version of the software.[21] It could be used as a standalone program or as an embedded object from within applications that support OLE. Its feature set had not changed significantly since its introduction in Word for Windows version 2.0.

Beginning with Office 2007, Equation Editor is no longer the default method of creating equations, and is kept for compatibility with old documents only.[22] Instead, a reengineered equation editor is included, which is built into the document-editing part of the Fluent User Interface on core Office 2007 programs and all Office 2010 and 2013 programs, rather than accessed through a separate dialog and being treated as an OLE object in the document.[23] In January 2018, Microsoft published a security update that completely removed the old Equation Editor for Office 2007, Office 2010, Office 2013 and Office 2016 when the update was installed, due to a vulnerability that was being actively exploited.[24]


References

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Further reading

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Revisions and contributorsEdit on WikipediaRead on Wikipedia

Microsoft Office shared tools

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from Grokipedia
Microsoft Office shared tools encompass a collection of software components and utilities integrated across the suite, enabling consistent functionality for common tasks such as text styling, media management, mathematical equation editing, and basic charting in applications like Word, Excel, and PowerPoint. These tools are typically installed in shared system directories, such as C:\Program Files\Common Files[Microsoft](/page/Microsoft) Shared, to promote efficiency and avoid redundancy across Office programs. Key examples include WordArt, a feature for creating decorative text with effects like shadows, curves, and gradients, available in the Insert tab of supported Office apps. The Clip Organizer, retired after Office 2010, allowed users to catalog, search, and insert media clips such as images and sounds from a centralized library accessible outside individual applications. Similarly, the legacy Microsoft Graph provided embedded charting and simple spreadsheet capabilities within documents, using a dedicated editor for data visualization when full Excel integration was unavailable. Equation Editor, another shared component, facilitated the creation and editing of complex mathematical expressions, with files stored in shared paths for cross-app compatibility. Over time, some shared tools have evolved or been phased out in favor of modern alternatives; for instance, Clip Organizer and were discontinued post-Office 2010, while features like (for data transformation) now serve broader shared purposes in apps. Delve, once a shared discovery tool for surfacing relevant documents and profiles via data, was retired in December 2024. These components have historically enhanced interoperability, allowing users to leverage familiar interfaces and reduce learning curves across the suite.

Active Shared Tools

Microsoft Graph

Microsoft Graph is a RESTful that serves as the primary gateway for developers to access and interact with data across services, launched in general availability on November 18, 2015, as part of Office 365 under the initial name Office 365 Unified API. It evolved from an OData-based protocol to provide a unified endpoint at https://graph.microsoft.com, enabling programmatic access to a broad ecosystem of cloud resources while consolidating previously fragmented APIs for services like Exchange, , and . This evolution has positioned as a central hub for building intelligent applications that leverage people-centric data and insights from , Windows, and enterprise mobility services. At its core, supports key functionalities for retrieving and managing user data, including profiles via the /users endpoint, emails and calendars through /me/messages and /me/events, files in personal or shared drives with /me/drive, and collaboration groups using /groups. These capabilities allow developers to perform operations like querying recent files, scheduling meetings, or analyzing team interactions in a consistent, scalable manner. is integral, with OAuth 2.0 handling authentication and authorization through delegated permissions for user-context actions or application permissions for daemon apps, complemented by (RBAC) enforced via roles. Additionally, it ensures compliance with regulations like GDPR by adhering to Microsoft's global privacy standards and data protection commitments. Integrations with Office applications demonstrate 's practical role in enhancing user experiences; for instance, it powers auto-suggestions and contextual insights in Outlook by analyzing and data in real time, while in , it facilitates seamless file syncing and sharing across devices and apps. As of 2025, updates have introduced AI-driven enhancements, particularly through Graph connectors, which enable the ingestion of custom data sources from external systems into Microsoft Search and Copilot, allowing for more personalized and context-aware recommendations without native API support. also underpins features in tools like Delve for surfacing relevant content based on user signals.

Microsoft Query

Microsoft Query is a component of Microsoft Office that enables users to retrieve, analyze, and manipulate data from external sources directly within applications such as Excel and Access, using SQL queries via ODBC connections. Introduced with Office 95 as MS Query, it allows connections to databases without requiring users to exit the Office environment, facilitating seamless data import for analysis. This tool was designed to bridge Office applications with external databases, supporting early integration of ODBC-compliant sources like SQL Server and files. Key features include a graphical query builder for constructing SQL statements, enabling users to select, filter, sort, and join data tables visually or via direct SQL editing. Users can import entire tables or subsets of data into worksheets, with options to refresh connections automatically for live updates from the source. Queries can be saved as .dqy files for reuse and sharing, and the imported data retains Excel formatting, such as subtotals and charts, upon refresh. It supports queries for dynamic input and integration with pivot tables in Excel for summarized reporting. Supported data sources encompass a range of ODBC-compliant databases, including , , , Excel workbooks, text files, , , , and OLAP cubes, with additional sources accessible via third-party ODBC drivers. For instance, users can connect to for enterprise data or to Excel files for cross-workbook analysis, enabling creation directly from queried results. Despite its capabilities, Query has limitations, such as reliance on compatible ODBC drivers for non-native sources, which may not support all database features, and unencrypted storage of saved passwords, posing risks. It struggles with highly complex SQL statements, where intricate joins or advanced syntax may fail or require simplification, particularly in versions post-Office 2007. As a legacy tool, it remains available in Office 2021 and but requires enabling via the "Show legacy data import wizards" option in Excel settings. In reporting and analysis workflows, Query is used to pull live data into Excel for creating dynamic reports, dashboards, and pivot tables, streamlining tasks like or inventory tracking without manual . It complements by providing a user-friendly interface for , while VBA handles further .

Visual Basic for Applications

Visual Basic for Applications (VBA) is an language developed by to automate tasks and extend functionality within applications. It originated from Visual Basic for , released in 1991 as a professional development environment for creating text-based applications on the platform. VBA itself was introduced in 1993 with Excel 5.0, replacing the earlier XLM macro language, and was designed to provide a more robust scripting capability for end-users and developers. By 1995, with the release of 95, VBA was integrated as a core component across multiple applications, including Excel and Access, marking its transition from a standalone tool to an embedded language for . VBA's core syntax draws from the BASIC family, supporting procedural and object-oriented programming paradigms, with a focus on event-driven execution where code responds to user actions or application events, such as button clicks or workbook changes. Key features include access to application-specific object models—for instance, in Excel, the Application.Workbooks object allows manipulation of workbook collections—and the creation of macros, which are recorded or written sequences of instructions for repeating tasks. User forms enable the design of custom dialog boxes with controls like buttons and text fields, facilitating interactive interfaces within documents. This standardization extended VBA to Word for document manipulation, PowerPoint for slide automation, Access for database interactions, and Outlook for email and calendar scripting, allowing consistent across these applications. VBA can integrate with tools like Microsoft Query to create data-driven scripts that pull external data into Office documents. Due to security risks posed by malicious macros, VBA implements a robust security model managed through the Trust Center in applications. Macros are disabled by default in modern installations, requiring users to explicitly enable them via notifications or settings to prevent unauthorized code execution. The Trust Center offers configurable options, such as "Disable all macros with notification," which prompts users before running code, and support for macro signing using digital certificates to verify the code's origin and integrity. Practical examples of VBA macros include automating , such as looping through multiple worksheets to apply uniform formatting or rules, which saves time on repetitive tasks in large datasets. Custom functions can be defined to perform complex calculations not available in built-in formulas, like a user-defined function for advanced statistical analysis integrated directly into cells. Add-ins developed via (COM) extend VBA's reach, allowing reusable components that interact with multiple apps, such as a COM add-in for cross-application . As of 2025, VBA remains fully supported in Microsoft 365 for existing macros and legacy compatibility, enabling continued use in enterprise environments with vast installed codebases. However, Microsoft issues deprecation warnings for new development, recommending alternatives like Office Scripts (based on TypeScript) or JavaScript API add-ins for web-centric and cross-platform extensibility, as these align better with modern security and cloud integration standards.

WordArt

WordArt is a feature in that enables users to insert and customize stylized text objects with artistic effects, transforming ordinary text into graphical elements suitable for enhancing visual appeal in documents. It allows for the application of formatting such as outlines, fills, shadows, reflections, glows, and 3D transformations, making it a versatile tool for creating eye-catching headings or decorative elements. Unlike standard text formatting, WordArt treats the styled text as a single editable object, which can be resized, rotated, or aligned like other shapes. Originally introduced as a raster-based tool in earlier versions of , WordArt underwent a significant in Office 2007, shifting to a vector-based format that supports scalable designs without loss of quality. This update introduced advanced 3D effects, including bevels and rotations, along with enhanced shadows and gradients, allowing for more professional and dynamic text visuals. The vector implementation ensured better integration with other drawing objects and improved performance in printing and exporting. Key features include a gallery of over 20 predefined styles, ranging from simple outlines to complex metallic or glassy appearances, with options for text warping along predefined paths such as arcs, waves, or circles to create curved or bent layouts. Color schemes automatically align with the document's theme colors for consistency, and users can further customize fills, outlines, and effects via the ribbon's WordArt Tools contextual tab, which provides intuitive controls for precise adjustments. WordArt is available across multiple Office applications, including Word for document titles, Excel for chart labels, PowerPoint for slide headings, Publisher for layout designs, and Outlook for creating stylized signatures or email labels. In these contexts, it serves as a shared tool for adding visual emphasis without requiring external . Accessibility enhancements began in Office 2013, where WordArt objects support the addition of alternative text (alt text) descriptions, enabling screen readers to announce the content and purpose of the stylized text to users with visual impairments. Further improvements in later versions ensure better compatibility with assistive technologies by maintaining text readability within the object. In Office 2021, WordArt integrates with the pane, which uses AI to suggest complementary styles, color variations, and layout placements based on the surrounding document content. Common use cases for WordArt include generating prominent titles in reports, decorative logos for presentations, and highlighted labels in spreadsheets or publications, where its quick application of effects adds professional polish. As of 2025, WordArt objects can be exported as scalable vector graphics (SVG) files, preserving their effects for use in web design or other vector-based workflows. It complements tools like SmartArt by providing standalone text styling options that can be incorporated into diagrams.

SmartArt

SmartArt is a versatile diagramming tool integrated into applications, enabling users to create professional-looking visuals such as organizational charts, process flows, and hierarchical structures from simple text inputs. Introduced with and available in beta form during 2006 as part of the Office 2007 Beta 2 release, SmartArt replaced the older Diagram Gallery feature from prior versions, offering over 115 preset layout templates organized into categories including , Process, Cycle, Hierarchy, Relationship, Matrix, and Pyramid. Key features of SmartArt include automatic layout adjustment, which dynamically resizes shapes and repositions elements as text is added or modified; a text pane for efficient editing similar to outlining in bullet points; synchronization with document themes for consistent coloring and styling; and built-in animation options in PowerPoint that allow sequential reveal of diagram elements to enhance presentations. These capabilities make SmartArt suitable for transforming bulleted lists into visually engaging diagrams without requiring advanced design skills. Additionally, individual shapes within SmartArt can incorporate text enhancements using WordArt elements for added stylistic flair. SmartArt is seamlessly integrated across Word, Excel, PowerPoint, Outlook, and Publisher, allowing users to insert and edit consistently within documents, spreadsheets, presentations, emails, and publications. It supports conversion from existing content, such as selecting a group of shapes and converting them to a SmartArt layout for easier management, or pasting data from a table—often prepared in Excel—directly into the text pane to populate the automatically. This interoperability facilitates quick visual representation of structured data in various workflows. Subsequent updates have enhanced SmartArt's customization options, particularly from Office 2016 onward, with expanded choices for colors via the Change Colors feature under SmartArt Tools and advanced 3D effects including bevels, shadows, and rotations applied through SmartArt Styles. In more recent versions, such as Office 2021 and updates through 2025, AI-assisted layout suggestions powered by analyze inserted text or basic diagrams to recommend optimized SmartArt variants, streamlining the creation of professional visuals. For data-driven applications, best practices include preparing hierarchical or list-based data in Excel—such as employee names and reporting structures in columns—then copying it into SmartArt's text pane for automatic population, ensuring the layout remains simple, uses consistent formatting, and avoids overcrowding to maintain clarity and impact.

Discontinued Shared Tools

Binder

Microsoft Binder was introduced with Microsoft Office 95 in 1995 as a companion application designed to integrate Object Linking and Embedding (OLE) 2.0 technology, enabling users to combine multiple document sections from applications such as Word, Excel, and PowerPoint into a single compound file with the .obd extension. This tool functioned as a digital equivalent of a physical binder, primarily intended for assembling presentations, proposals, or reports by embedding OLE objects without altering the original files. Binder supported additional file types like templates (.obt) and wizard templates (.obz), all utilizing the OLE 2.0 compound file format for storage. Key features included drag-and-drop functionality for adding and rearranging sections, seamless printing across multiple sections with customizable headers and footers (enhanced in Office 97), and password protection to secure the entire binder. However, it had notable limitations, such as the inability to edit content directly across applications within the binder—requiring users to open sections in their native programs—and compatibility challenges, including file identification issues in archival systems where Office 95 binders were sometimes misrecognized as later versions. Binder was included only in Office 95, 97, and 2000, after which it was discontinued due to low adoption and redundancy with evolving Office integration features. To address legacy files in subsequent versions, provided the Unbind utility, a standalone tool (unbind.exe) that extracted individual sections from .obd files for use in Office XP and 2003, supporting Windows platforms from 95 to XP. This utility, released around 2003, facilitated migration but did not restore full Binder functionality. In pre-2000 archival workflows, Binder saw niche use for organizing compound documents in environments reliant on OLE technology, though its obsolescence has since confined it to efforts. It served as an early precursor to modern collaboration tools like Delve for document aggregation.

Small Business Tools

The Small Business Tools suite was introduced with the Small Business Edition in October 1996, tailored for small enterprises to manage core operations efficiently. This collection included the Small Business Customer Manager, an Access-based (CRM) application for handling contacts and sales pipelines; the Small Business Financial Manager, an Excel-integrated tool for accounting and financial tracking; the Direct Mail Manager for creating and sending targeted email campaigns; and the Business Planner, which provided customizable templates for and reporting. These components were bundled exclusively in the Small Business Edition. Key features emphasized seamless integration across the Office suite, such as linking Customer Manager data with Word for personalized mail merges and leveraging Publisher for professional like flyers and newsletters. The tools also supported multi-language interfaces in regions including , , and parts of , facilitating global small business adoption. In practice, users could track sales leads and customer interactions via the CRM module, automate invoice generation and expense reconciliation in Financial Manager, and utilize Direct Mail Manager for cost-effective outreach campaigns, while Business Planner templates aided in budgeting and forecasting without requiring advanced expertise. Automation was further enhanced through compatibility with (VBA) for custom scripting across these tools. Development of the Tools ceased after the Office 2000 release in 1999, with no further updates or support provided beyond that version, as Microsoft shifted focus to more scalable enterprise solutions like Dynamics CRM introduced in 2003. This discontinuation aligned with evolving market needs for integrated cloud-based systems over standalone desktop managers. As of 2025, small businesses relying on legacy installations are recommended to migrate to Business, which offers updated CRM via Dynamics 365 Sales, financial tools in Excel for the web, and through integrated apps, ensuring compatibility with modern security and collaboration standards.

Data Analyzer

Microsoft Data Analyzer was a business intelligence add-in for Microsoft Office XP, released in November 2001 to provide graphical analysis and data visualization capabilities for exploring large datasets from OLAP sources such as SQL Server 2000 Analysis Services. It enabled business users to perform intuitive analysis without requiring complex query languages, focusing on rapid identification of trends, opportunities, and anomalies through multi-dimensional views of data measures like gross profit or unit sales across unlimited business dimensions such as customers or regions. Key features included guided analysis tools with standardized business questions, pre-built templates, and filters for key performance indicators, alongside drill-down and pivot views for hierarchical exploration, dynamic charting for visual representation, and automated report generation. Users could publish and share results directly to Excel 2002, PowerPoint 2002, web pages, Team Services, or Portal Server, enhancing collaboration and presentation of findings. The add-in supported query building similar to Query for connecting to sources. Installation was available via the website, with compatibility for importing and exporting in Excel, and it complemented Office Web Components for broader integration. Version 3.5, released as the final international update, extended support to non-English operating systems and was distributed as a free download from . Data Analyzer was discontinued around 2007 amid Microsoft's shift toward advanced analytics tools like in 2010, with security patches for its control ending early through the application of kill bits in 2010 to mitigate vulnerabilities. In the pre-Power BI era, it represented an early effort to embed OLAP-driven directly into the ecosystem, democratizing data exploration for non-technical users.

Document Imaging

Microsoft Office Document Imaging (MODI) and Microsoft Office Document Scanning (MODS) were introduced in Office XP in 2001 as integrated tools for capturing and managing scanned documents within the Office suite. MODS provided TWAIN-compliant scanning capabilities, allowing users to acquire images directly from compatible scanners and multifunction devices, while MODI handled the viewing, editing, and processing of the resulting files in a proprietary .mdi format designed for multi-page document storage similar to PDF but optimized for Office workflows. The .mdi format, a binary extension of the TIFF standard, supported embedding OCR-recognized text layers alongside raster images, enabling searchable archives without external dependencies. Key features of MODI included (OCR) powered by ScanSoft technology to extract editable text from scanned images, annotation tools for adding highlights, drawings, and notes, options such as MODI BW for and MODI Color for or RGB content to reduce file sizes, and multi-page viewing with navigation for efficient handling. These tools integrated seamlessly with , permitting users to insert scanned pages or export OCR-extracted text and layouts directly into s for further editing. Additionally, MODI offered basic extensions compatible with Photo Editor for minor adjustments like cropping or before saving. Programmability was a core aspect, with MODI exposing COM automation interfaces that allowed developers to script scanning operations, perform OCR programmatically, apply annotations, and manipulate .mdi files via languages like VB6 or .NET, facilitating custom workflows in enterprise environments. The .mdi format's specifications included support for 1-bit to 24-bit color depths, compression algorithms, and metadata for page counts and OCR data, though full details remained undocumented beyond reverse-engineering efforts due to its closed nature. MODI and MODS were discontinued in Office 2010, with no direct replacement in subsequent versions, though users could install the MODI runtime via 2007 as a ; this standalone runtime remained available for legacy support until at least 2025. In legacy applications, these tools continued to serve roles in document archiving and by enabling the conversion of physical records into searchable, annotated digital formats for long-term retention.

Office Assistant

The Office Assistant was an animated interactive character designed to provide contextual help and guidance within applications. Debuting with in 1996, it featured a default character named Clippit, commonly known as Clippy, depicted as a sentient paperclip that would appear proactively based on user actions. Users could select alternative animated characters, such as the wizard or the dog , to personalize the interface. The tool was powered by technology, which enabled basic natural language understanding through text input and contextual inference using Bayesian networks to detect user needs and offer tips. Key features included proactive suggestions for common tasks, a search-based help system for querying assistance via , and customization options like adjusting behaviors or hiding the character entirely. It was integrated across all core Office applications, including Word, Excel, and PowerPoint, to streamline user support without navigating separate help menus. Despite its innovative intent to make software more approachable, the Office Assistant faced significant user backlash for its intrusive pop-ups and perceived inaccuracy in anticipating needs, leading to widespread frustration among professionals who viewed it as a . This negative reception transformed Clippit into a cultural symbolizing overzealous technology, often parodied in media and online communities as an embodiment of unwanted interference. A 2016 study in the Journal of Consumer Research highlighted how anthropomorphized assistants like Clippy triggered social expectations in users, amplifying annoyance when interactions felt condescending or erroneous. In response, made the Assistant optional starting with Office XP and fully replaced it in Office 2003 with less animated help options, before discontinuing it entirely in Office 2007 in favor of the ribbon interface and traditional search-based help systems. The shift aimed to reduce interruptions while maintaining accessibility to guidance. The Office Assistant's legacy endures as a in human-computer interaction design, influencing discussions on balancing proactivity with user in AI assistants. An academic analysis on describes Clippy memes as critiques of "intelligent failures" in early digital aides, underscoring limits in contextual awareness and the risks of . Accessibility critiques noted that the animated elements could overwhelm users with visual or cognitive impairments, potentially exacerbating distractions rather than aiding , though provided options to disable animations. In , revived a stylized Clippy as a 3D in and Office 365, replacing the standard paperclip icon as a nostalgic nod without restoring its functional role. This cameo highlighted its enduring cultural footprint while signaling a pivot toward subtler AI integrations like Copilot.

PhotoDraw

Microsoft PhotoDraw was a graphics editing application developed by Microsoft and released in June 1999 as part of the Premium edition, with a standalone version also available. It integrated vector drawing tools, reminiscent of those in , with raster-based photo editing features to enable users to create custom suitable for both web and print media. The software supported combining and editing photos, illustrations, , shapes, text, and existing artwork, applying special effects to produce professional-looking visuals for insertion into documents. Key features included object-based layering for manipulating individual elements like text and drawings, tools for precise vector path creation, and a variety of image filters for raster adjustments such as , , blurring, and artistic effects. Users could export graphics in formats like EMF and WMF, facilitating seamless integration and scalability when embedding into applications such as Word and PowerPoint. PhotoDraw operated as a standalone tool but was tightly coupled with the Office suite, allowing direct sending of edited images to programs like PowerPoint for diagrams, logos, and visual enhancements. In October 1999, Microsoft released PhotoDraw 2000 Version 2, which introduced enhancements including advanced fills for vector objects, improved web-specific tools like slicing and rollover buttons, and better overall performance for handling complex files. These updates made it particularly effective for rapid creation of web graphics and Office-integrated visuals, with support for plugin extensions to add further filters and effects. Microsoft discontinued PhotoDraw after the Version 2 release in 2000, with no subsequent versions developed, as its functionalities were increasingly overlapped by specialized tools like Visio for diagramming and for advanced editing. Legacy PhotoDraw files (.pds format) often face compatibility challenges in modern software, requiring specialized viewers or conversion tools for access post-Office 2000 environments.

Photo Editor

Microsoft Photo Editor was a basic raster graphics editor included as a shared tool in Microsoft Office suites from version 97 through 2003, designed primarily for quick corrections to scanned or imported photographs before insertion into Office documents. It provided essential image adjustment capabilities, including cropping and resizing images, adjusting through tools like auto levels, /contrast, fade correction, saturation, temperature, and tint, as well as red-eye removal for scanned or imported photos. The tool supported common formats such as , , BMP, , and , allowing users to open, edit, and save images in these types. Key features included an extensive undo history supporting up to 99 steps for non-destructive editing, integration with scanner wizards for direct import from supported hardware like TWAIN-compatible devices, and limited for applying basic adjustments to multiple images. During the era, it was commonly used for straightforward edits such as sharpening, noise reduction, and focus adjustments on scanned photos or digital imports, serving as a alternative to full-featured . Microsoft discontinued Photo Editor with the release of Office 2003, replacing it with , and the tool received its last updates in 2003; by Office 2007, Microsoft shifted focus to Windows Photo Gallery for consumer photo management. Despite its utility for simple tasks, Photo Editor had notable limitations, such as the absence of layers or advanced compositing, which rendered it obsolete by mid-2000s standards when more sophisticated editors like became prevalent. For more complex graphics creation involving vectors or layered raster work, users were directed to tools like PhotoDraw.

Office Web Components

Office Web Components (OWC) were a suite of controls introduced with , enabling developers to embed interactive, Office-like data visualization tools directly into web pages for browser-based access. Designed primarily for integration with (ASP) and , these components allowed users to publish dynamic content from applications like Excel and Access without requiring full Office installation on client machines. The core components included the control for grid-based data entry and calculation, the control for graphical representations, the PivotTable control for multidimensional data analysis, and the Data Source control for managing connections to external databases. Key features of OWC emphasized interactivity and connectivity, supporting providers to link web pages to relational databases, OLAP cubes, and other data sources for real-time querying and updates. The PivotTable component, in particular, permitted users to perform drag-and-drop pivoting, filtering, and grouping directly in the browser, mimicking desktop PivotTable functionality. Customization was facilitated through or for event handling and automation, enabling scripted interactions such as data refresh or conditional formatting. With the release of Office 2003, OWC reached version 11, incorporating improvements like enhanced XML support and better integration with InfoPath forms for structured . OWC found common application in enterprise environments for building intranet-based dashboards, interactive reporting forms, and data-driven web applications where users needed to view or manipulate -generated content without desktop software. For instance, organizations used them to create web-accessible summaries of sales data or project metrics, leveraging the Data Source control for seamless binding to backend systems. After 2003, the components were made available as a separate download and required separate licensing for runtime use on client devices, particularly for integrations like Server's Portfolio Analyzer views, which relied on OWC for web-based OLAP reporting. Development of OWC ceased with the launch of Office 2007, as the components were excluded from subsequent versions in favor of evolving web standards and native browser capabilities. Security vulnerabilities, including remote code execution risks in the controls, prompted multiple patches and ultimately contributed to their end-of-support status, with the last updates issued around 2010. By 2025, Microsoft positions Power BI Embedded as the primary migration path for legacy OWC implementations, offering modern JavaScript-based embedding of interactive dashboards and reports with enhanced security and scalability for web and app integrations.

Clip Organizer

Clip Organizer was a shared media management application in Microsoft Office, introduced with Office XP in 2001 as an enhanced replacement for the Clip Gallery tool present in prior versions such as Office 2000. It functioned as a centralized library for cataloging, organizing, and searching clip art, photographs, sounds, videos, and other media assets, primarily to facilitate their insertion into Office documents like Word, Excel, and PowerPoint. The tool referenced media files in their original locations rather than duplicating them, supporting common formats such as .wmf for vector graphics, .jpg for photos, and .wav for audio, while enabling keyword-based searches and custom metadata tagging for efficient retrieval. Core features emphasized ease of media import and organization, allowing users to add clips from local folders, CDs, scanners, digital cameras, or the web via the Clips Online service, which connected to Microsoft's clip art repository. Clips could be grouped into hierarchical collections—such as My Collections for user-created sets, Office Collections for built-in assets, and Web Collections for online downloads—with options to preview, copy to the clipboard, or directly insert into active documents. Integration occurred primarily through the Clip Art task pane in Office applications, where users could browse and search without launching the standalone program, though Clip Organizer was also accessible independently from the Start menu under Microsoft Office Tools. It included the extensive Microsoft Office Clipart collection, comprising thousands of pre-installed illustrations, photos, and sounds designed for business and creative use. For editing, selected clips could be opened in associated tools like Photo Editor to modify properties or convert formats before reinsertion. The application remained a core component through Office 2003, 2007, and 2010, with incremental updates improving search capabilities and online integration, but it was fully discontinued in Office 2013. Microsoft removed it to streamline media insertion, shifting to a direct Insert > Pictures workflow that bypassed centralized cataloging in favor of file browser access or stock image libraries. In Office 2010, remnants persisted as a standalone executable and task pane option, allowing continued use of existing collections. By 2025, Clip Organizer retains significant archival value for preserving and accessing legacy media from early Office eras, particularly for users maintaining older installations or migrating historical clip art libraries.

Picture Manager

Microsoft Office Picture Manager is a and image management tool developed by Microsoft, designed for viewing, organizing, editing, and sharing digital photographs. Introduced with , it replaced the earlier from Office 97 and addressed limitations such as poor metadata handling and interface issues in its predecessor. The tool was integrated as part of the shared Office components, particularly with Windows SharePoint Services (later ), enabling users to manage images stored in SharePoint document libraries directly from the application. Key features include thumbnail-based browsing for quick navigation through folders of images, support for common formats such as JPEG and TIFF (with capabilities to view, print, and edit the first page of multi-page TIFF files), and basic editing tools like cropping, resizing, compression, and color adjustments including highlights, shadows, and red-eye removal. It also offered batch processing for applying edits to multiple images simultaneously, format conversion, and direct upload to SharePoint libraries, making it suitable for enterprise environments where image assets needed efficient organization and optimization to reduce file sizes for web or shared storage. In addition to SharePoint integration, it allowed exporting edited images for use in other Office applications, supporting workflows like inserting processed photos into documents or notebooks. While primarily focused on photos, it could extend to clip art management by interfacing with tools like Clip Organizer for broader media handling. Picture Manager was included as a standard tool in installations up to the 2010 version and could be installed standalone via the SharePoint Designer 2010 download, even on systems without a full suite. It found particular use in enterprise settings for legacy image , where its simple interface facilitated bulk operations without the complexity of dedicated photo software. However, discontinued Picture Manager with the release of 2013, shifting focus to the built-in Windows Photos app (formerly Windows Live Photo Gallery) for photo handling, with no further updates or security patches provided after the 2010 iteration. For compatibility in legacy workflows, users on modern Windows versions (such as ) can still install and run the 2010 version separately, though it may lack support for newer file formats or require manual association for image types like those embedded in older files.

Script Editor

The Microsoft Script Editor (MSE) was an introduced in , designed primarily for editing (.vbs) files and HTML-based scripts within Office applications. It provided developers with tools to create and modify scripts for automating tasks in documents treated as web pages, supporting version 5.0 and version 5.0 through integration with 5. Key features included for code readability, capabilities to identify and resolve errors, and the ability to add scripts, controls, and HTML intrinsic controls directly into Office documents such as those in Word, Excel, PowerPoint, and Access data access pages. MSE was accessed via the Tools > Macro > Microsoft Script Editor menu in supported applications, enabling seamless editing of (DHTML), controls, automation servers, and even Java applets. It integrated closely with FrontPage 2000, allowing users to insert scripts via the HTML tab or DHTML Effects tool for building dynamic web pages, and was compatible with on . Additionally, it tied into the for executing scripts outside of , making it a versatile tool for pre-.NET era developers focused on Office add-ins and web automation. While not a direct converter, its syntax shared similarities with VBA, facilitating adaptation of macro logic for web contexts. Targeted at developers extending Office functionality through scripting, MSE played a pivotal historical role in bridging early web technologies with Office productivity tools, enabling hybrid applications like interactive web-based documents before the dominance of .NET frameworks. However, it was not available in Outlook 2000, which relied instead on VBScript for forms. The tool remained optional in subsequent versions up to Office 2007 but was discontinued starting with Office 2010, as Microsoft shifted preferences toward Visual Basic for Applications (VBA) and JavaScript for automation, alongside growing security concerns with VBScript's vulnerability to exploitation in malware. Microsoft's broader deprecation of VBScript in Windows, announced in 2023 due to its role in facilitating attacks, further underscored these risks.

Equation Editor

The Equation Editor, also known as Microsoft Equation 3.0, was a specialized tool developed by and integrated into starting with version 3.0 in 1992, allowing users to create and insert mathematical equations into documents as OLE objects. It relied on the engine for rendering complex , supporting a wide range of symbols and structures through a graphical interface that facilitated equation composition without requiring programming knowledge. This tool marked an early effort by to embed advanced mathematical capabilities directly within productivity applications, predating native implementations. Key features of Equation Editor included a symbol palette and template toolbar for selecting mathematical operators, fractions, integrals, and matrices, enabling users to build equations incrementally. It supported equation numbering for referencing in technical documents and offered formatting options such as linear text input convertible to professional display modes, which aligned symbols vertically and horizontally for publication-quality output. Starting with Office 2010, enhancements allowed ink input for handwritten equations on touch-enabled devices, converting stylus sketches into formatted math expressions. These capabilities made it particularly useful for academic and , though it lacked direct import until later Office versions. Equation Editor integrated seamlessly with core Office applications like Word, PowerPoint, and OneNote, where equations could be inserted as embeddable OLE objects for editing across files and programs. In Word, users accessed it via the Insert tab to create inline or displayed equations; PowerPoint supported it for slide annotations; and OneNote allowed notebook integration for note-taking with math content. This cross-app embedding preserved equation editability when documents were shared or copied, enhancing in educational and environments. In January 2018, Microsoft discontinued Equation Editor across all versions following the discovery of a critical remote code execution (CVE-2018-0802), which exploited memory corruption in how the tool handled objects, potentially allowing attackers to execute arbitrary via malicious documents. The removal was enacted through a security update to mitigate ongoing exploits, transitioning users to 's built-in equation tools introduced in 2007, which use Math markup for native rendering without a separate editor component. For legacy documents containing Equation Editor objects, activation methods as of 2025 involve enabling COM add-ins via Word Options > Add-ins > Manage COM Add-ins to temporarily restore functionality, or using third-party tools like for editing during a trial period before conversion. recommends migrating to Math, the standard format in modern apps, which supports linear input, syntax, and professional linear formats for seamless compatibility and improved accessibility. This shift ensures equations remain editable without security risks, with tools like the Equation tab in Word providing symbol galleries and ink-to-math conversion. Visual enhancements, such as applying WordArt styles to equation labels, can further improve presentation in documents.

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