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A permanent secretary is the most senior civil servant of a department or ministry charged with running the department or ministry's day-to-day activities. Permanent secretaries are the non-political civil service chief executives of government departments or ministries, who generally hold their position for a number of years (thus "permanent") at a ministry as distinct from the changing political secretaries of state to whom they report and provide advice.[1] The role originated in the civil service of the United Kingdom and has been adopted in several Commonwealth countries as well as other countries influenced by the Westminster system.

Country

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Australia

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Main article: Department secretary

In Australia, the position is called the "department secretary", “secretary of the department”, or “director-general of the department” in some states and territories.

Canada

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Main article: Deputy minister (Canada)

In Canada, the senior civil service position is a "deputy minister", who within a government ministry or department is outranked only by a minister of the Crown. Federally, deputy ministers are appointed by the prime minister on the advice of the secretary to the cabinet (the Head of Canada's civil service). They are considered to hold equal rank with parliamentary secretaries or assistants – legislators appointed to assist ministers in their duties – and are entitled to several privileges, including the use of diplomatic passports.

Germany

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In Germany, the equivalent office is called "Staatssekretär" (state secretary). It is not to be confused with the "parliamentary state secretary", who serves as deputy to a minister, often with a more specialised field of responsibilities. The parliamentary state secretary is always a political position, and not part of the civil service.

Hong Kong

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See also: Administrative Officer (Hong Kong)

In Hong Kong, heads of policy bureaux, secretaries, were filled by civil servants until their titles were changed to permanent secretaries in 2002, when political appointees filled the positions of secretaries under the second Tung Chee Hwa government. Since August 2005, the Office of the Chief Executive also has a permanent secretary. His ranking is, however, lower than most other permanent secretaries according to the pay scale.

India

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Main article: Secretary to the Government of India

In India, the equivalent position is called "secretary to the Government of India" and is the highest-ranking permanent civil servant in a department. With the exception of departments within the Ministry of External Affairs, which are headed by Indian Foreign Service officers, all Secretaries to the Government of India are drawn from cadres of the Indian Administrative Service.

These officers directly report to Ministers of the Union within their respective ministry, and oversee all day-to-day operations of their departments. Within the civil service, they are outranked only by the Cabinet Secretary of India or the Principal Secretary to the Prime Minister of India when the latter is granted the rank of Cabinet Secretary (as has been the case under Prime Minister Narendra Modi).

Indonesia

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In Indonesia, the equivalent position is called secretary-general (Indonesian: Sekretaris Jenderal, abbreviated Sekjen), one of the highest-ranking permanent civil servants in a ministry, leads the General Secretariat (Indonesian: Sekretariat Jenderal, abbreviated Setjen). These officers directly report to the minister in their respective ministry or to the respective leader in state bodies.

Ireland

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In the Civil service of the Republic of Ireland, the position of secretary general of a Department of State is almost identical to that of a permanent secretary in the British Civil Service, except that the position is not permanent, having a term of seven years. This limit was introduced by the Strategic Management Initiative of the mid-1990s, when also the title was changed from "secretary". Irish government departments may also have a "second secretary", which is equivalent to the second permanent secretary grade in the British civil service.

Israel

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In Israel, the equivalent office is called מנהל כללי, a term which is ordinarily translated as "chief executive officer. The official English translation for the government post is "director general". Directors general of ministries are nominated by the relevant minister and confirmed by the Government, and serve at the pleasure of the ministers above them.

Italy

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In Italy, the highest civil service official in a ministry or department is either a segretario generale (secretary-general) or a direttore generale (director-general), while the position of sottosegretario di stato (under-secretary of state) is a political one and ranks below the ministro segretario di stato (minister-secretary of state, the head of a ministry or department) or the vice ministro (deputy-minister), both political posts as well.

Japan

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The Japanese equivalents are the administrative vice-ministers.

Kenya

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In Kenya, the equivalent office is called "principal secretary", which is a position established by the Constitution of Kenya as an office in the country's civil service. Principal secretaries serve as the administrative head of a state department within a ministry and are responsible for the department's daily affairs. A principal secretary is nominated by the president of Kenya from a group of persons recommended by the country's Public Service Commission and upon approval by the country's National Assembly, is appointed to office by the president.

The Constitution of Kenya grants the president the power to re-assign a principal secretary.

Malaysia

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In Malaysia, a permanent secretary refers to the administrative head of a ministry in the states of Sabah and Sarawak. The administrative head of a federal ministry is called "secretary general".

Mauritius

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On the island state of Mauritius, which is a former British colony, there are a number of permanent secretaries who report to the Secretary to Cabinet and Head of the Civil Service. In the prime minister's office there are 2 permanent secretaries, assisted by 3 deputy permanent secretaries as well as 4 assistant permanent secretaries.[2] There are at least 147 Assistant Permanent Secretaries, 86 Deputy Permanent Secretaries and 37 Permanent Secretaries in the various Ministries of the Government of Mauritius.[3][4]

New Zealand

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In New Zealand, the civil service head of a ministry is ordinarily entitled "chief executive", although there are still some positions which carry the title of secretary (secretary of education, secretary of justice, secretary of transport). In some cases (such as the New Zealand Security Intelligence Service, Ministry for Primary Industries, Department of Conservation, Ministry of Health) the title is "director-general". Organisations with enforcement powers, such as the Inland Revenue Department and the New Zealand Police, are headed by commissioners. The New Zealand Customs Service is headed by the comptroller of customs. Civil service heads are officially employed by the State Services Commission, further separating them from the politicians who hold ministerial positions.

Norway

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The Permanent Under-Secretary of State of the Ministry of Foreign Affairs in Norway is the ministry's top civil servant.

Pakistan

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In Pakistan, the equivalent position is called Federal Secretary and is the highest ranking permanent civil servant in a federal ministry.

Singapore

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In Singapore, permanent secretaries have to retire after a ten-year term even if they are younger than the official retirement age of 62. This was introduced in 2000 as part of the Public Service Leadership scheme, to provide opportunities for younger officers from the Administrative Service – the elite arm of the Civil Service – to rise up the ranks.

Sri Lanka

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In Sri Lanka, a "secretary to the ministry" (also known as ministry secretary or simply secretary) is the administrative head of a ministry and is appointed by the president of Sri Lanka. The post of permanent secretary was created under the Ceylon (Constitution and Independence) Orders in Council 1947 when Ceylon gained self-rule from Britain in 1948. Permanent secretaries were commonly appointed from the Ceylon Civil Service, with a few exceptions such as the permanent secretary to the ministry of justice which would be an officer of the judicial service. Anandatissa de Alwis was the first person from the private sector to be appointed as permanent secretary. The Sri Lankan Constitution of 1972, changed the title to secretary to the ministry. Traditionally if the appointee is a serving member of the public service, he or she would leave the service for the duration they hold the appointment. In the recent past it has been common for ministry secretaries to be appointed from outside the public service, with some on political grounds at the discretion of the president on the advice of the minister in charge.[5] Major General Sanjeewa Munasinghe became the first serving military officer from the regular force to be appointed a ministry secretary in 2020.[6]

United Kingdom

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Main article: Permanent secretary (United Kingdom)

The title permanent secretary, or, in some departments permanent under-secretary of state, is the most senior civil servant of a government department in the United Kingdom. The role originated in 1830, and has been adopted in several Commonwealth countries as well as other countries influenced by the Westminster system.[7][8]

See also

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References

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Revisions and contributorsEdit on WikipediaRead on Wikipedia

Permanent secretary

View on Grokipedia
from Grokipedia
A permanent secretary is the most senior civil servant in a government department within the Westminster system, primarily in the United Kingdom and Commonwealth countries, tasked with overseeing the department's day-to-day operations, providing policy advice to the political minister, and serving as the accounting officer accountable for public funds and value for money. The role emerged in the mid-19th century amid British civil service reforms that shifted from patronage to merit-based appointments, with the Permanent Secretary to the Treasury formalized in 1867 as the earliest such position, emphasizing continuity and expertise amid frequent ministerial turnover. Permanent secretaries lead departmental staff, ensure implementation of government priorities, and maintain institutional capability, often outlasting multiple ministers to provide institutional memory and impartial counsel—though this permanence has drawn criticism for enabling bureaucratic inertia that can resist politically driven changes. In practice, they balance advising ministers on feasibility and risks while upholding civil service values of neutrality, though empirical observations of policy delivery reveal tensions when departmental cultures clash with elected agendas, as seen in accountability mechanisms like performance objectives tied to national priorities.

Definition and Role

Core Definition

A permanent secretary is the most senior civil servant in a government department, serving as its administrative head and ensuring operational continuity across changes in political leadership. In the , this role involves overseeing the department's day-to-day management, including resource allocation and staff leadership, while maintaining as a non-partisan public servant. The title distinguishes the position from transient political appointees, such as secretaries of state, emphasizing its enduring nature within the structure. The permanence of the role stems from its insulation from electoral cycles, allowing the civil servant to outlast multiple ministers and governments, thereby preserving institutional knowledge and policy implementation stability. Typically appointed by the on the recommendation of the , permanent secretaries must demonstrate extensive experience in , often rising through senior grades. This structure, rooted in the Westminster model, positions the permanent secretary as the department's principal accounting officer, personally accountable to for the propriety and regularity of public spending. In practice, the role demands balancing support for ministerial priorities with adherence to values of objectivity, integrity, and efficiency, as outlined in the Civil Service Code. While the exact duties can vary by department size and remit—ranging from major ministries like the to smaller agencies—the core function remains the stewardship of bureaucratic operations to serve democratic without partisan influence.

Distinction from Political Positions

Permanent secretaries occupy non-political roles within the , serving as career officials who provide continuity and impartial expertise across changes in government, in contrast to ministers who hold elective or partisan positions accountable to for policy outcomes. Ministers, typically members of appointed by the , define departmental policy directions and bear ultimate political responsibility, whereas permanent secretaries focus on administrative leadership, evidence-based advice, and operational delivery without allegiance to any . This separation is enshrined in the framework, where permanent secretaries are appointed through open competition on merit by independent panels, ensuring they remain in post irrespective of electoral results— for instance, the average tenure of UK permanent secretaries has historically exceeded that of ministers, who often serve 1-2 years per term. The apolitical status of permanent secretaries mandates adherence to principles of objectivity and non-partisanship, prohibiting involvement in political activities and requiring advice to ministers that is frank, professional, and untainted by ideological bias. In practice, this distinction prevents the from being subsumed under transient political agendas; permanent secretaries cannot be dismissed for offering unwelcome counsel, as affirmed by conventions that protect civil servants from ministerial interference in personnel decisions. Ministers, by contrast, may be reshuffled or replaced at the prime minister's discretion, reflecting their role as representatives of the governing party's mandate rather than enduring institutional stewards. This structural divide fosters a complementary dynamic: ministers leverage permanent secretaries' institutional for implementation while maintaining ultimate authority, though tensions can arise if political directives conflict with administrative feasibility or legal constraints, as seen in historical inquiries into departmental . The permanence of these roles underscores a commitment to stability, with permanent secretaries acting as guardians of departmental memory and probity amid political flux.

Historical Origins

Development in the

The role of the permanent secretary emerged in the early nineteenth century to provide institutional continuity in British government departments, where political secretaries and under-secretaries frequently changed with administrations. In the Foreign Office, the position of permanent under-secretary was formalized with the appointment of John Backhouse on 2 May 1828, who managed day-to-day operations separately from the political under-secretary, reducing reliance on and ad hoc staffing. The followed suit, appointing an assistant secretary in 1805 as its first dedicated permanent official to support the board amid ministerial turnover, a role that evolved into the full permanent secretary by 1867. These early appointments reflected a pragmatic recognition that specialized administrative expertise required insulation from electoral cycles, though initially limited to select departments and still influenced by informal networks rather than systematic merit selection. The Northcote–Trevelyan Report, published on 23 February 1854, catalyzed the broader institutionalization of permanent secretaries within a reformed civil service structure. Commissioned by Chancellor William Gladstone and authored by Stafford Northcote and Charles Trevelyan, the report critiqued patronage-driven recruitment as inefficient and corrupt, proposing instead a permanent, unified civil service recruited via open competitive examinations modeled partly on ancient Chinese imperial systems. It advocated dividing the service into intellectual (policy-oriented) and mechanical (clerical) classes, with permanent secretaries heading departments as senior intellectual officers responsible for merit-based promotion, training, and accountability—distinct from transient political ministers. This framework aimed to foster expertise and impartiality, addressing the growing complexity of governance post-Napoleonic Wars and amid expanding imperial administration. Implementation proceeded incrementally, establishing the permanent secretary as a of departmental leadership. An on 21 May 1855 created the to oversee initial limited competitive exams for junior posts, expanding to the higher "intellectual" ranks by the 1870 , which mandated exams for appointments above clerk level and tied promotions to merit and records. The Playfair Commission report of 1875 reinforced these changes by recommending broader exam applicability and specialized training, solidifying permanent secretaries' roles as accounting officers liable for departmental finances under oversight. By the 1880s, the position was standardized across major ministries, with permanent secretaries numbering around 20–30 equivalents by 1900, embodying a cadre that outlasted governments—evident in their average tenures exceeding ministerial ones by factors of 5–10 during the . Twentieth-century developments refined rather than overturned this foundation, adapting to wartime exigencies and managerial demands while preserving permanence. The Tomlin Commission of 1931–32 affirmed the merit system amid economic pressures but introduced efficiency audits, enhancing permanent secretaries' operational oversight. accelerated centralization, with permanent secretaries coordinating expanded bureaucracies, as seen in the creation of additional wartime departments under figures like John Anderson. The Fulton Report of 1968, responding to criticisms of amateurism in generalist administrators, urged greater specialization, , and management training for permanent secretaries without undermining their neutral status—recommendations partially adopted via the Department in 1968, though implementation faced resistance over preserving departmental autonomy. These evolutions maintained the role's core as impartial executors of policy, with accountability evolving to include parliamentary select committees post-1970s, ensuring empirical scrutiny over administrative outcomes.

Spread to Commonwealth and Beyond

The concept of the permanent secretary, as a senior, non-partisan civil servant providing institutional continuity, extended from the to its self-governing dominions in the late 19th and early 20th centuries, as these territories modeled their administrative structures on the . In , following in 1867, departments established deputy ministers—functionally equivalent to permanent secretaries—to oversee operations and advise ministers, drawing directly from British precedents to ensure merit-based, apolitical administration amid growing governmental complexity. Similarly, Australia's federal public service, formed at federation on January 1, 1901, appointed permanent heads to lead departments, emulating the UK's professional civil service reforms to manage nascent national functions like defense and trade. New Zealand formalized the role through the Public Service Act 1912, which centralized recruitment and established permanent heads for each department by 1914, emphasizing efficiency and expertise in a dispersed spanning the . This diffusion aligned with the dominions' increasing autonomy under imperial frameworks, such as the Colonial Conferences from 1887 onward, where administrative best practices were shared to support while maintaining ties to . South Africa, upon union in 1910, adopted comparable permanent under-secretaries in its nascent departments, adapting the model to bilingual administration post-Boer War reconciliation. In colonial dependencies like , the system took root earlier through the , with secretaries to government emerging in the central secretariat by the mid-1930s to handle policy execution under viceregal rule; this structure persisted after independence in 1947, with the term "secretary to the " retained for senior roles in ministries. Post-colonial nations, including those in and the gaining independence from the 1950s to 1970s, largely inherited the permanent secretary archetype via transferred constitutions, though variations arose—such as fixed-term contracts in some Pacific and African states to enhance accountability. By the late , approximately 1,400 such positions existed across the 54 members, underscoring the model's adaptability despite reforms like New Zealand's shift to chief executives appointed by an independent commissioner in the . Beyond the , British colonial influence propagated analogous roles in territories like , where permanent secretaries were embedded in the upon self-government in , prioritizing long-term stability in a multi-ethnic modeled on lines. This export, facilitated by the granting legislative independence to dominions, embedded the permanent secretary as a bulwark against political turnover, though globalization and New Public Management trends from the prompted hybridizations, such as performance-based tenures, without eroding the core principle of expert, insulated leadership.

Core Responsibilities

Operational and Administrative Duties

Permanent secretaries oversee the day-to-day operational management of government departments, directing the execution of activities to deliver public services efficiently and in line with statutory requirements. This includes coordinating cross-divisional efforts to maintain operational continuity, even during changes in political leadership, and providing executive oversight of executive agencies and arm's-length bodies that execute departmental functions. In terms of , permanent secretaries lead the senior leadership teams, fostering across functions such as and ensuring effective recruitment, training, and performance management for thousands of employees. They head departmental management boards to align workforce capabilities with operational needs, promoting impartial and high-performing administration. Administratively, they ensure the smooth functioning of support services, including , IT systems, and facilities, to underpin core operations while adhering to efficiency standards. Permanent secretaries also coordinate horizontally with other departments through forums like the Wednesday Morning Colleagues meetings, addressing inter-departmental operational dependencies and resource sharing.

Policy Advice and Implementation

Permanent secretaries provide impartial and expert policy advice to ministers, drawing on departmental expertise, , and interdepartmental consultations to inform on proposed , regulations, and initiatives. This advisory role emphasizes evidence-based assessments of feasibility, costs, risks, and long-term impacts, ensuring ministers receive frank evaluations of alternatives without deference to political preferences. In practice, this involves commissioning internal research, modeling outcomes, and coordinating input from specialists to construct robust options papers, as outlined in guidance. Once ministers approve policies, permanent secretaries oversee their by directing departmental resources, staffing projects, and establishing metrics to achieve priorities. This includes translating high-level directives into operational plans, such as allocating budgets, procuring services, and monitoring progress against timelines. They ensure compliance with legal and procedural standards while adapting to evolving circumstances, such as resource constraints or external disruptions, through regular reporting and adjustments. In contexts, this extends to leading cross-agency collaboration for multi-departmental policies, maintaining continuity across electoral cycles. Permanent secretaries balance for ministerial objectives with for delivery, intervening to resolve bottlenecks or escalate issues when deviates from intent. For instance, they may reallocate personnel or renegotiate contracts to sustain momentum, as evidenced in performance frameworks tying their evaluations to successful outcomes. This role underscores their position as the interface between political intent and administrative execution, prioritizing efficiency and results over origination of policy content.

Accountability as Principal Accounting Officer

In the United Kingdom, the permanent secretary of a government department is designated by as the Principal Accounting Officer (PAO), holding personal accountability for the stewardship and proper use of all public funds allocated to that department. This role imposes a direct line of responsibility to , independent of ministerial oversight, ensuring that expenditures align with parliamentary approvals and statutory requirements. The PAO must certify the department's annual accounts and governance statement, confirming compliance with standards outlined in Managing Public Money. The core duties of the PAO encompass four key tests for any proposed spending: regularity, verifying that funds are used only for purposes authorized by ; propriety, ensuring actions adhere to the standards expected of office-holders, including ethical conduct and avoidance of personal gain; value for money, assessing whether resources deliver optimal , , and ; and feasibility, confirming that proposals are realistic given available capabilities and timelines. Failure to meet these tests can result in the PAO personally facing scrutiny from the National Audit Office (NAO) or the (PAC), potentially leading to qualified accounts or public censure. In instances of conflict, such as when a minister directs expenditure that the PAO deems irregular or imprudent, the PAO may formally object and, if unresolved, invoke the Accounting Officer . This requires producing a written minute detailing the risks, which is submitted to the and copied to the and , thereby escalating the matter for parliamentary review without breaching collective ministerial responsibility. The PAO's ultimate sanction is if compelled to sign off on non-compliant spending, as exemplified in rare historical cases where permanent secretaries have stepped down over financial propriety concerns. This framework reinforces the civil service's role in maintaining fiscal discipline, with the PAO delegating routine tasks but retaining non-delegable liability for systemic failures.

National Variations

United Kingdom

In the United Kingdom, permanent secretaries serve as the most senior civil servants in government departments or equivalent roles, such as heads of major agencies or senior diplomatic posts. They lead departmental operations, provide impartial policy advice to ministers, oversee budget management, and ensure compliance with civil service values of integrity and objectivity. As of 2023, there are approximately 40 such positions, including second permanent secretaries in larger departments like the Treasury and Home Office. Appointments occur through merit-based competitions governed by the Constitutional Reform and Governance Act 2010, which requires fair and open processes supervised by the independent to uphold impartiality. Ministers contribute to defining job specifications and panel composition but cannot nominate or favor candidates; the selects from the Commission's list of appointable individuals. This framework aims to prevent political influence, distinguishing permanent secretaries from transient ministerial roles and preserving institutional continuity across governments. Permanent secretaries act as principal accounting officers, bearing personal responsibility for the regularity, propriety, and value for money of departmental expenditures, with direct to via committees such as the . They are line-managed by the , who chairs their coordination meetings and enforces collective standards. While intended for tenure stability—often five years—removals have occurred in cases of ministerial incompatibility, such as the 2020 departures of and permanent secretaries, though a 2023 House of Lords Constitution Committee inquiry concluded these reflected isolated relational failures rather than endemic politicization, attributing resilience to statutory safeguards.

Australia

In Australia, the equivalent role to the permanent secretary in the United Kingdom is the departmental secretary, the senior-most public servant heading a federal government department within the (APS). These secretaries serve as the principal official policy adviser to their respective ministers and are responsible for managing departmental operations to ensure efficient, ethical, and economical delivery of government programs. Departmental secretaries are appointed by the Governor-General on the recommendation of the Prime Minister, typically for fixed terms of five years, which may be renewed, and they hold full-time positions under the Public Service Act 1999. This appointment process contrasts with the more tenure-secure, career-based model in the UK, allowing Australian prime ministers greater discretion to align departmental leadership with government priorities, often resulting in higher turnover; as of early 2024, only two of the 16 federal departmental secretaries had been appointed before 2020, with multiple changes in 2023 alone. Their core duties include providing strategic direction, fostering stakeholder engagement, ensuring compliance with laws, advising ministers on departmental matters, and supporting ministerial accountability to Parliament, while also collaborating across the APS to advance whole-of-government objectives. Secretaries collectively form the Secretaries Board, established under the Public Service Act 1999, which governs the APS as an integrated entity, promotes stewardship, and advises on leadership, capability, and systemic reforms without direct statutory powers over individual departments. As agency heads, they bear personal accountability as the principal accounting officers for , risk oversight, and performance outcomes, reporting through ministers to via mechanisms like Senate estimates hearings. This structure emphasizes alignment with elected governments but has drawn scrutiny for enabling politicization, as evidenced by frequent post-election reshuffles that prioritize policy delivery over long-term institutional continuity. State-level public services mirror this federal model with their own departmental secretaries or equivalents, appointed by premiers and focused on jurisdiction-specific administration.

Canada

In Canada, the role equivalent to the permanent secretary in other Westminster systems is the deputy minister, who functions as the senior civil servant and administrative head of a federal government department or agency, distinct from the political minister. Deputy ministers manage departmental operations, provide non-partisan policy advice to ministers, and ensure the implementation of government priorities while maintaining neutrality. Unlike the more tenure-secure permanent secretaries in the , Canadian deputy ministers typically serve shorter terms—averaging around two years—and are frequently reassigned between departments, which can prioritize alignment with the government's agenda over institutional continuity. Deputy ministers are appointed by the in through an , on the recommendation of the , following advice from the Clerk of the , who heads the . Appointments emphasize professional expertise, leadership, and impartiality, drawing primarily from career servants, though external hires occur; incumbents hold office "during pleasure," enabling removal without cause, which underscores their to the executive rather than fixed tenure. As of 2023, there were approximately 30 deputy ministers overseeing core federal departments, with additional equivalents in agencies titled as president or chief executive. Core duties include acting as the principal advisor to the minister on , programs, and operations; overseeing human and financial resources; and fostering interdepartmental coordination. Deputy ministers also serve as accounting officers under the Financial Administration Act, bearing personal responsibility for the legality, propriety, and effectiveness of expenditures, including stewardship of departmental assets and compliance with Treasury Board directives. They must appear before parliamentary committees, such as the , to explain management practices and financial outcomes, distinct from ministers' political accountability. This framework, formalized post-2006 Federal Accountability Act, aims to delineate administrative from political roles but has faced scrutiny for potential politicization, as frequent rotations under different prime ministers—such as the 28 deputy minister changes between 2015 and 2020—can erode departmental memory and expertise. Official guidance stresses deputy ministers' duty to uphold merit-based public service values, yet critics argue the system's reliance on prime ministerial discretion contrasts with the UK's more insulated permanent model, sometimes leading to tensions in policy implementation during government transitions.

India

In India, the role analogous to the permanent secretary is held by Secretaries to the , senior career civil servants primarily from the (IAS), who serve as the administrative heads of central ministries and departments. These officers, appointed based on empanelment by the Department of Personnel and Training, manage day-to-day operations, oversee policy implementation, and act as principal advisors to ministers on administrative and technical matters, ensuring bureaucratic continuity amid frequent changes in elected governments. The , the highest-ranking civil servant and head of the Civil Services Board, coordinates across ministries, chairs key committees, and advises the on issues. IAS secretaries are selected through a merit-based system originating from the Union Public Service Commission's , with appointments emphasizing seniority, performance, and cadre allocation rules under the All India Services Act, 1951. Their responsibilities include personnel management, budget execution as principal accounting officers for their departments, inter-ministerial coordination, and liaison with state governments and international bodies when relevant. At the state level, Chief Secretaries—also senior IAS officers—perform similar functions, advising Chief Ministers and overseeing state administrative machinery. Tenure for secretaries has historically been short, often one to two years, leading to concerns over instability and superficial administration, though government directives since mandate a minimum two-year posting, with recent empanelments prioritizing longer stints for stability. As of February 2024, approximately 60% of empanelled IAS officers for secretary-level posts are slated for at least five-year terms to enhance expertise and reduce frequent transfers. This contrasts with the United Kingdom's more entrenched permanence, as Indian postings remain subject to administrative exigencies and performance reviews by the Cabinet Secretariat. While IAS officers dominate secretary positions, reflecting the service's foundational role in post-independence administration, the proportion of IAS at sub-secretary levels like joint secretary has declined to about 33% as of October , attributed to deliberate diversification across services under recent emphases. Critics, including serving officers, argue short tenures foster a "generalist" over "specialist" approach, potentially undermining domain expertise, though proponents highlight the IAS's broad training in as a strength for adaptable policymaking.

Singapore

In Singapore, the permanent secretary serves as the administrative head of a ministry or statutory board, exercising supervision over its departments and staff subject to the general direction and control of the minister. This role encompasses overseeing day-to-day operations, ensuring implementation, and maintaining for funds as the principal accounting officer. Permanent secretaries are drawn from the elite Administrative Service, which recruits top graduates through rigorous competitive examinations and emphasizes , with appointees typically possessing extensive experience in . Appointments to the position are made by the President acting on the advice of the , selecting from a list of suitable candidates recommended by the Public Service Commission (PSC), which assesses qualifications, performance, and suitability. The PSC, established under Article 106 of the Constitution, plays a central role in vetting senior promotions and appointments to safeguard and competence. Unlike the more tenure-secure arrangements in the , Singaporean permanent secretaries hold office for fixed terms—often around five years, with a maximum of ten years before regardless of age—and are subject to rotation across ministries to foster adaptability, prevent bureaucratic silos, and align expertise with national priorities. Recent examples include the Division's announcement of new permanent secretary appointments effective September 1, 2025, involving reassignments such as Ms. Tan Lai Yong to the Ministry of Health. This system reflects Singapore's adaptation of the Westminster model to a developmental state context, prioritizing operational efficiency and long-term policy continuity amid rapid economic growth. Permanent secretaries often advise on strategic matters, manage budgets exceeding billions in Singapore dollars—for instance, the Ministry of Finance's 2025 budget oversight—and collaborate with statutory boards like the Monetary Authority of Singapore. They are also subject to PSC disciplinary oversight, with the commission handling appeals and ensuring ethical standards, as delegated to permanent secretaries for initial investigations. Such mechanisms have contributed to Singapore's civil service ranking first globally in public administration effectiveness indices, attributed to strong execution and innovation in areas like tax administration.

Other Commonwealth and Non-Commonwealth Nations

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"permanent secretary" Denmark government </xai:function_call><|separator|> Function: Query: "permanent secretary" Denmark government [web:87] Permanent Secretary (Denmark) - Wikipedia - https://en.wikipedia.org/wiki/Permanent_Secretary_%28Denmark%29 Content: The Permanent Secretary (Danish: Departementschef) is the most senior civil servant of a Danish ministry, charged with running the department on ... ====== [web:88] Permanent Secretary to the Prime Minister's Office (Denmark) - https://en.wikipedia.org/wiki/Permanent_Secretary_to_the_Prime_Minister%2527s_Office_%28Denmark%29 Content: The permanent secretary is formally appointed by the of , following a and recommendation by the .History · Origin · Powers and responsibilities · List of permanent secretaries ====== [web:89] Permanent Secretary Kent Harnisch - Danish - https://en.fm.dk/about-us/organization/permanent-secretary/ Content: Education: Master in Political Science, . 2023, Permanent Secretary, . 2022-2023, Permanent Secretary, Ministry of Economy. ====== [web:90] Senior Management - https://um.dk/en/about-us/organisation/senior-management Content: The Senior Management consists of Permanent Secretary of State for Jeppe Tranholm-Mikkelsen, State Secretary for Lotte Machon ... ====== [web:91] Denmark - OECD Events - https://www.oecd-events.org/health-ministerial/en/speaker/5136654c-9c8e-ee11-8923-6045bd8eadf6 Content: Denmark · Svend Særkjær · Permanent Secretary, Ministry of the Interior and Health. ====== [web:92] Permanent Secretary (Denmark) - https://a.osmarks.net/content/wikipedia_en_all_maxi_2020-08/A/Permanent_Secretary_%28Denmark%29 Content: The Permanent Secretary (Danish: Departementschef) is the most senior civil servant of a Danish Government ministry, charged with running the department on a ... ====== [web:93] The Department - Ministry of Food, Agriculture and Fisheries of ... - https://en.fvm.dk/the-ministry/the-department Content: Permanent Secretary Morten Niels Jakobsen is Head of Department. The ... Ministry of Foreign Affairs of Denmark · Denmark's official web site · The ... ====== [web:94] [PDF] Lars Frelle-Petersen - kefm.dk - https://www.en.kefm.dk/Media/638481582043844871/Lars%2520Frelle-Petersen%2520ENG%2520CV_05.04.24.pdf Content: Sep 1, 2023 · Lars Frelle-Petersen is Permanent Secretary of. State at the Danish Ministry of Climate, Energy and Utilities. Mr. Frelle-Petersen holds a ...Missing: Denmark | Show results with:Denmark ====== [web:95] Permanent Secretary (Denmark) - Wikiwand - https://www.wikiwand.com/en/articles/Permanent_Secretary_%28Denmark%29 Content: The Permanent Secretary is the most senior civil servant of a Danish Government ministry, charged with running the department on a day-to-day basis. ====== [web:96] Minister's Office and Executive Secretariat - Danish Ministry of Finance - https://en.fm.dk/about-us/organization/minister-s-office-and-executive-secretariat/ Content: The Minister's Office and Executive Secretariat is responsible for servicing the Minister for Finance and the Permanent Secretary.<|separator|> Assistant: ### Other Commonwealth and Non-Commonwealth Nations The role of permanent secretary is predominantly associated with Commonwealth nations, where it denotes the most senior civil servant in a government department. However, variations exist in how this position is structured and titled across different countries. In New Zealand, the equivalent role is held by chief executives of departments, appointed under the State Sector Act 1988. These chief executives are responsible for the day-to-day management of their respective departments, ensuring efficient administration and policy implementation. For instance, the Department of the Prime Minister and Cabinet is led by the Secretary of the Cabinet, who oversees the coordination of government activities and advises the Prime Minister. In , the position is known as the Director-General, who serves as the head of a department and is responsible for its overall management. The Director-General is appointed by the President and is accountable for the department's performance, including its alignment with national priorities and policy objectives. In , the permanent secretary is the most senior civil servant in a ministry, responsible for the administration and implementation of policies. They are appointed by the President and serve as the chief accounting officer of their respective ministries. The Office of the Head of the of the Federation maintains a list of permanent secretaries across various ministries, each tasked with overseeing the operational efficiency and policy execution within their domain. In , the position of permanent secretary is similar to that in , serving as the administrative head of a ministry. They are responsible for the day-to-day operations and implementation of government policies within their respective ministries. The permanent secretary is appointed by the President and serves as the chief accounting officer, ensuring that the ministry operates efficiently and in accordance with government directives. In non-Commonwealth nations, the structure and terminology differ. In , the equivalent position is the Permanent Secretary, who is the most senior civil servant in a ministry. The Permanent Secretary of the , Esa Pulkkinen, is responsible for overseeing the department's day-to-day operations and advising the Minister of Defence. In , the Permanent Secretary (Departementschef) is the most senior civil servant in a ministry, responsible for the day-to-day of the department. The Permanent Secretary to the Prime Minister's Office is formally appointed by the , following a by the , and plays a crucial role in the administration of the Prime Minister's Office. In , the Permanent Secretary is the highest-ranking civil servant in a ministry, responsible for the administration and of the department. They are appointed by the and serve as the chief accounting officer, ensuring the efficient operation of the ministry. These variations highlight the diverse approaches to and across different countries, reflecting their unique political and administrative systems. While the title and specific responsibilities may differ, the core function of a permanent secretary or its equivalent remains to ensure the effective and efficient management of government departments and the implementation of government policies.

Challenges and Criticisms

Politicization and Conflicts with Elected Officials

Permanent secretaries, tasked with maintaining civil service impartiality, have occasionally faced accusations of politicization when their appointments or tenures appear influenced by the political alignment of incoming governments, potentially undermining the principle of neutrality. In the United Kingdom, a 2023 House of Lords Constitution Committee report highlighted risks in aligning permanent secretary appointments with ministerial preferences, noting that high turnover synchronized with government changes fosters perceptions of politicization and erodes institutional continuity. Such dynamics were evident in the 2020 resignation of Philip Rutnam, Permanent Secretary at the Home Office, following a breakdown in relations with Home Secretary Priti Patel; Rutnam pursued a claim of constructive dismissal, marking the first instance of a permanent secretary publicly challenging a minister in this manner without accepting severance. Conflicts often stem from permanent secretaries' duty to provide frank advice, which can clash with ministers' policy agendas, leading to claims of bureaucratic obstruction. In , the 1996 election of the resulted in the abrupt dismissal of six departmental secretaries—equivalents to permanent secretaries—prior to the administration's full formation, interpreted by critics as a to ensure alignment with conservative reforms and a stark departure from merit-based tenure norms. Similarly, in , deputy ministers have been removed for perceived political incompatibility, with parliamentary evidence from 2023 citing instances where up to several were dismissed post-election to realign the , raising concerns over the erosion of apolitical expertise in favor of responsiveness to elected priorities. These episodes underscore broader tensions where permanent secretaries' resistance to rapid policy shifts—rooted in procedural caution or differing interpretations of feasibility—fuels ministerial frustrations, particularly under governments pursuing transformative agendas. A 2024 assessment by former Cabinet Secretaries warned of over-politicization through marginalization, arguing that entrenched departmental cultures can impede elected mandates without overt partisanship. While conventions prohibit direct dismissals for policy disagreements, indirect pressures like reassignments have intensified scrutiny, as seen in post-2010 reshuffles where several permanent secretaries were repositioned amid efficiency drives. Proponents of reform contend that such conflicts reveal systemic inertia, whereas defenders emphasize the 's role in safeguarding against hasty or unlawful decisions, though empirical analyses of implementation delays suggest advisory frictions contribute to shortfalls in 20-30% of major initiatives across Westminster systems.

Bureaucratic Resistance to Reform

Bureaucratic resistance to manifests in permanent secretaries' and civil servants' tendencies to delay, dilute, or obstruct changes that threaten departmental structures, , or operational norms, often prioritizing institutional stability over governmental priorities. This stems from entrenched incentives, where reforms like staff reductions or procedural overhauls risk personal and organizational entrenchment, as analyzed in public-choice frameworks depicting bureaucracies as budget-maximizing entities resistant to external directives. In the UK, the 2012 Plan explicitly identified "unyielding resistance to change" within the service, attributing stalled efficiency drives to cultural aversion among senior officials, including permanent secretaries, who oversee implementation. A notable instance occurred during the Coalition government (2010–2015), where permanent secretaries faced accusations of vetoing or inadequately executing policies on welfare and savings; Minister deemed such actions by top civil servants "unacceptable" in October 2012, emphasizing that failure to fully implement ministerial decisions undermined democratic . Parliamentary , including the 2013 Public Administration Select "Truth to Power," highlighted limited progress on the Reform Plan, linking it to permanent secretaries' reluctance in adapting to fixed-term contracts or performance-based introduced to curb resistance. Similarly, in , flagship modernization efforts under successive governments have encountered bureaucratic hurdles, with permanent secretaries (departmental secretaries) contributing to policy "falling flat" through protracted consultations and risk-averse processes that dilute reform intent, as evidenced in comparative studies of Westminster systems. In , analogous challenges arise where deputy ministers (equivalent to permanent secretaries) exhibit inertia against politicized reforms, prioritizing neutral implementation over aggressive alignment with elected agendas, which can manifest as slowed rollout amid inter-jurisdictional complexities. The 2023 UK Independent Review of Governance by Lord Maude recommended enhanced ministerial input in permanent secretary appraisals to counteract such resistance, underscoring persistent tensions where senior bureaucrats' clashes with imperatives for and cost control. These patterns reflect causal dynamics wherein unelected officials, insulated by tenure, rationally defend arrangements, often at the expense of empirical efficiency gains documented in evaluations showing marginal productivity improvements post-intervention.

Accountability and Performance Issues

Permanent secretaries, as senior civil servants, are formally accountable to their department's secretary of state for operational delivery and to Parliament as accounting officers for the propriety and value for money of public spending. Performance is evaluated through annual objectives agreed with ministers and reviewed by the Cabinet Secretary, incorporating feedback from departmental secretaries of state. However, this framework has drawn criticism for systemic flaws, including protracted delays in finalizing and publishing objectives, which erode effective oversight; for the 2012/13 cycle, objectives for 16 permanent secretaries across government were not released until December 2012, well into the performance year. Additionally, a review of 292 objectives from that period found many lacking quantifiable measures, deadlines, or clear success criteria, fostering ambiguity in assessing delivery. Dismissals or sanctions for underperformance remain exceptionally uncommon, with permanent secretaries' merit-based appointments insulating them from direct ministerial removal; only the can initiate departure via Management Code processes, requiring documented appraisals, warnings, and involvement. Between 2010 and 2013, high turnover—21 permanent secretary changes—was driven more by ministerial dissatisfaction and relationship strains than formal failings, with poor performers often receiving severance packages or lateral transfers rather than outright dismissal. Notable cases include Jonathan Slater's 2020 exit from the , framed as providing "fresh leadership" amid implementation shortfalls, and Sir Tom Scholar's 2022 removal as permanent secretary shortly after a change, amid claims of orthodoxy clashes rather than explicit metrics. Parliamentary inquiries have emphasized that while exists, the rarity of performance-based exits—prioritizing tenure security over rapid accountability—can mask inefficiencies. These mechanisms have fueled ministerial grievances over bureaucratic inertia and obstructed reforms, as evidenced in high-profile delivery failures like the Universal Credit program's rollout delays and cost overruns, where the permanent secretary faced scrutiny but no termination. Critics, including former minister , argue the emphasis on short-term implementation over long-term departmental capability perpetuates mistrust and suboptimal outcomes, with permanent secretaries sometimes prioritizing process adherence over ministerial priorities. In broader contexts, such as , statutory definitions of secretaries' stewardship duties aim to balance , yet similar tensions arise from tenure protections that limit responsiveness to elected governments. Overall, the system's design, intended to safeguard impartiality, has been faulted for insufficient consequences, contributing to perceptions of entrenched underperformance and reform resistance.

Reforms and Recent Developments

Historical Reform Efforts

The Northcote-Trevelyan Report of 1854 laid the foundational principles for the permanent in the , recommending recruitment through open competitive examinations, promotion based on merit rather than , and a clear separation between intellectual (policy-oriented) and mechanical (clerical) roles. This reform established the framework for apolitical departmental leadership, evolving the role of permanent under-secretaries—precursors to modern permanent secretaries—into stable, expert administrators insulated from political changes. Influenced by meritocratic systems like China's imperial examinations, the report aimed to professionalize the bureaucracy, replacing favoritism with competence to enhance governmental efficiency and continuity. Implementation began gradually, with the formed in 1855 to oversee examinations, though full adoption took decades amid resistance from entrenched interests. By the mid-20th century, critiques of the generalist "amateur" tradition—where general administrators dominated over specialists—prompted the Fulton Committee, established in 1966 and reporting in 1968. The Fulton Report diagnosed the civil service as outdated, overly hierarchical, and insufficiently managerial, advocating for specialist recruitment at all levels, mandatory management training, a unified grading structure without class distinctions, and accountability mechanisms like performance appraisal for senior roles including permanent secretaries. It proposed elevating management as a core skill, with permanent secretaries required to demonstrate proven expertise in leading large organizations rather than relying solely on broad administrative experience. These recommendations sought to adapt the service to post-war complexities, such as economic planning and technological demands, but faced implementation challenges due to cultural inertia and incomplete political support. The Fulton-inspired Civil Service Department (CSD), created in 1968 and led by a permanent secretary as Head of the Home , centralized personnel management and training to foster . However, the CSD's top-down approach proved cumbersome, leading to its dissolution in 1981 under , with functions returned to the and Management Personnel Office. Partial Fulton legacies persisted, including expanded specialist input at senior levels and the Whitley Council system's evolution toward appraisal, but the report's vision of a fully managerial remained unrealized, highlighting recurring tensions between tradition and modernization. In Commonwealth nations, historical reforms often mirrored the model, with adaptations post-independence; for instance, Canada's Glassco Commission echoed Fulton by urging and performance focus, while Australia's 1976 Act reforms emphasized merit but retained permanent secretary equivalents amid political oversight debates. These efforts collectively underscored persistent challenges in balancing permanence with adaptability, setting the stage for later drives without fully resolving generalism's limitations.

Developments Since 2020

In the United Kingdom, the period since 2020 has seen heightened turnover among permanent secretaries, driven by renewable five-year contracts that enabled easier non-reappointments or dismissals when ministerial preferences diverged from norms. Notable cases include the departures of in September 2020, permanent secretary Philip Rutnam, Education's , and Foreign Office's Simon McDonald, often influenced directly by Boris Johnson's administration. This trend intensified under in September 2022, with Treasury permanent secretary removed on her first day in office, signaling greater political leverage over senior roles. The Number 10 permanent secretary position has remained unfilled since Simon Case's exit in September 2020, contributing to overlapping responsibilities between the Principal Private Secretary and other roles, though Keir Starmer's government in 2025 explored reinstating it alongside appointments like Clara Swinson to head a new Mission Delivery Unit. A October 2025 study, drawing on interviews with 12 permanent secretaries including those from and the , identified priorities for transformation such as embedding digital and AI capabilities, mandating senior-level training, linking performance evaluations to outcomes, and fostering cross-departmental to enhance delivery. engagement scores, per the 2025 Whitehall Monitor, continued a multi-year decline, reaching lows amid post-pandemic pressures and reform demands. In , administrative rotations persisted with targeted efficiency in mind; the Public Service Division announced changes in August 2025, including Tan Chye Hee's appointment as Permanent Secretary (Home Affairs Development) and concurrent Information role effective October 1, alongside Aubeck Kam's relinquishment of his Home Affairs post. Earlier shifts in September 2024 and 2025 involved redesignations at ministries like Trade and Industry, emphasizing adaptability in a high-performance . Canada's deputy ministers, serving as permanent secretary equivalents, underwent senior rank adjustments in 2025 under , with June announcements shifting Jean-François Tremblay from Environment and to a senior official role effective June 30, and August moves reassigning Tushara Williams to Deputy Secretary (Plans). , former deputy finance minister, was named Clerk of the effective July 7, 2025, to lead reforms. India experienced frequent secretary-level reshuffles to align with executive priorities, exemplified by an August 22, 2025, move reassigning 14 secretaries across ministries, including new postings for officers like Ranjana Chopra. Similar rotations in May and August 2025 affected dozens of senior IAS officers, reflecting a pattern of rapid reallocation amid policy implementation needs. Globally, senior civil servants at the October 2025 Global Government Summit highlighted AI governance, inter-agency coordination, and digital rewiring as pressing challenges, with OECD's Government at a Glance 2025 noting evolving oversight mechanisms for civil services amid technological shifts. These developments underscore a broader emphasis on adaptability, though increased turnover risks institutional loss without corresponding enhancements.

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  103. https://www.globalgovernmentforum.com/worlds-most-senior-civil-servants-share-key-challenges-and-opportunities-at-the-global-government-summit-2025/
  104. https://www.oecd.org/en/publications/government-at-a-glance-2025_0efd0bcd-en/full-report/civil-service-oversight-institutions_4deadf5c.html
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